Starting date: May 2024

1. Budget Management:

  • Prepare budgets, forecasts, and amendments.
  • Collaborate with project managers to develop budgets for project proposals.
  • Ensure compliance with internal financial policies, donor budgets, and requirements.
  • Process consultant invoices and ensure contract compliance.
  • Maintain and monitor various expense overview files.
2. Donor Relations and Reporting:
  • Allocate income correctly to projects.
  • Monitor expenditure per project per donor.
  • Apply donor procurement guidelines.
  • Liaise with donors for various purposes, such as thank-you letters and financial report preparation.
  • Prepare donor financial reports in coordination with the Finance Manager.
3. Human Resources Coordination:
  • Handle recruitment and entry/exit processes for Ukraine staff.
  • Manage the HR database (Hubdrive).
  • Administer contracts for HD members, including fee estimation and legal compliance.
  • Coordinate with Global HR on HR matters.
4. Administrative Duties:
  • Coordinate with legal and accounting providers to support Ukrainian representative office operations.
  • Ensure compliance with local legislation for representative office operations.
  • Provide support and preparation for audits (project & organizational).
  • Monitor long-term consultants’ contracts.
  • Supervise Ukraine logistics or other admin staff.

The ideal candidate should have:

  • 5 years’ experience in finance, HR and administrative function in the I/NGO sector
  • very strong Excel sheets skills
  • sound experience of auditor requirements
  • fluent English, Ukrainian and Russian
  • significant experience with managing major donor grants
  • high degree of flexibility
  • excellent attention to detail
  • strong coordination skills
  • strong communication and interpersonal skills

The position will report to the Country Manager in Ukraine.

If you are interested in this position and meet the criteria defined in the full job description please send your CV and covering letter to by 26 April 2024.

Please include “Finance, HR & Admin Officer Ukraine” in the subject line of your email.