Starting date: Asap

The Finance, Logistics & Administration Associate will provide support and travel co-ordination to HD Indonesia team and across Asia:

Logistics – Event management:

  • Offer administrative support to Regional Deputy Director and Project Managers
  • In organizing meetings, conferences, and other kinds of activities.
  • Liaise with participants and invitees based on instructions of PM, e.g. preparing invitation letters, serving as a focal point for logistic questions of participants;
  • Handle all travel arrangements (including flights, visas, hotel accommodation bookings and insurance) for HD staff, consultants and visitors in accordance with HD policies; assist with the preparation of Travel Authorisations, if required;
  • Negotiate rates, define contracts and agreements with external providers (such as hotels and conference facilities), and provide assistance on booking queries;
  • Finance and Administration
  • Assist the Deputy Regional Director in the preparation of Project budget proposal, donor reporting/grants management in coordination with the Project Managers / Coordinators.
  • Liaise with Singapore Office Finance Department on payment, expense management and work advance liquidation.
  • Handle logistics payments by coordinating to Singapore Finance Department
  • Compile financial information related to all travel expenses; control and validate the expense claims and supporting documents; and if applicable, assist HD team members in filling them out.


  • 2-3 years’ experience in a finance, logistics and administrative function in the I/NGO sector;
  • Very strong Excel sheets skills;
  • Sound experience of auditor requirements; with basic finance background
  • Fluent English, Bahasa Indonesia;
  • A relevant University-level degree;
  • Personal Characteristics
  • High flexibility;
  • Excellent attention to detail;
  • Strong coordination skills;
  • Team spirit;
  • Autonomy;
  • Strong communication and interpersonal skills.

If you are interested in this position and meet the above-described qualifications, please send your resume (maximum 2 pages) along with a short cover letter in a single PDF file by to Please indicate “ Finance, Logistics & Administration Associate, Indonesia” in the subject line of your email.

The position will report to the Deputy Regional Director and will be based in Indonesia.