(Based in Geneva, full-time, permanent, starting beginning of September 2023)


Since 2003, the Oslo Forum has grown to become the pre-eminent, agenda-setting retreat in the field of international peacemaking. Co-hosted by the Centre for Humanitarian Dialogue (HD) and the Norwegian Ministry of Foreign Affairs, the Oslo Forum regularly convenes conflict mediators, peacemakers, high-level decision-makers and key peace process actors in a series of informal and discreet retreats. Past participants have included John F. Kerry, Federica Mogherini, Kofi Annan, Juan Manuel Santos, Gerry Adams and Fatou Bensouda. Oslo Forum events are complemented by Oslo Forum publications and podcasts that provide insights, guidance and thought leadership across a range of issues in conflict mediation and peacemaking.

The Project Associate for the Oslo Forum team will provide administrative, policy and logistical support, including:

  • Supporting the Oslo Forum and regional retreat invitation process including the preparation of invitations, Excel data management and communication with participants;
  • Supporting and taking on responsibilities in relation to other Oslo Forum projects, such as the Oslo Forum podcast “The Mediator’s Studio”
  • Helping to prepare and coordinate sessions for the Oslo Forum and regional retreats, including contributing to the design of sessions, background research, and preparing briefing material;
  • Assisting with logistical support in the organisation of the Oslo Forum and regional retreats including liaisons for bookings, suppliers, interpretation, and practical information for participants;
  • Helping to prepare and coordinate publications associated with the Oslo Forum and regional retreats, including: research on potential content and authors; drafting and editing copy; proof-reading; and liaising with authors, suppliers and HD colleagues;
  • Attending the Oslo Forum in Norway in June 2024 as well as potential regional retreats and supporting the team during the events
  • Assisting with the preparation and dissemination of reports and publications after the Oslo Forum and regional retreats;

The ideal candidate should:

  • Hold a university degree in peace studies, international relations, political science, law, or a related field with a minimum of two years’ experience in a related field;
  • Have strong administrative and co-ordination skills, a keen attention to detail, and the ability to prioritise and manage multiple tasks and large amounts of information. Prior experience in planning and organising complex and fast-paced events with multiple stakeholders is a clear asset;
  • Have excellent oral and written English communication skills. Prior experience in strategic communications, research, publishing and editing is a clear asset. Podcasting or social media experience and additional language skills (French, Spanish or Arabic) are also an asset;
  • Have excellent interpersonal skills. Prior experience interacting with a variety of actors, including at a high level, is an asset;
  • Have strong analytical and research skills and a genuine interest in the field of international relations and armed conflict;
  • Have skills in Excel and web-based communications, including website management;
  • Have good judgment and discretion in the handling of sensitive information; and
  • Be enthusiastic, flexible, resourceful, results-oriented; able to operate calmly in stressful and pressured situations; and have a positive attitude and strong sense of team spirit.

Working environment:

The Oslo Forum is a small team working in a stimulating international environment with frequent interaction with other in-house project teams and external partners. As part of the team, the Project Associate will be able to develop their personal and professional expertise, management skills and contacts in the field of armed conflict mediation. The Project Associate will gain direct exposure to all aspects of project work and to peace process actors from a variety of backgrounds.

If you are interested in this position and meet the above described qualifications, please send your resume (maximum 2 pages) and a cover letter (maximum one page) with both documents in one pdf file byto hrgeneva@hdcentre.org by 26 July 2023.