Overall Purpose:

Reporting to the Regional HR Manager, the HR Associate plays a vital supporting role in HR operational functions for internal employees and external partners/consultants at the Geneva office. The Associate collaborates closely with the HR Admin Officer for certain tasks but also contributes to the broader HR activities. Aligned with organizational values and internal priorities, s/he contributes to the overall employee life cycle, from recruitment & on boarding to learning and development, ensuring a responsive and efficient HR service that enhances the stakeholder experience.

Key responsibilities:

1.       Employee life cycle: from recruitment to off boarding

• Support the recruitment of new staff: edit and store job descriptions and other recruitment documents, support the selection process and organise interviews and written tests, ensure the tracking of recruitment metrics, etc.
• Assist with the induction and relocation (where applicable) of new staff;
• Help with the coordination of the performance appraisal process: communication, data and reports storage;
• Support with learning and development: compile training requests, identifies solutions and opportunities, etc.

2.       Administrative support

• Support HR administration matters, including work permit applications, certificates and other relevant documents;.
• Ensure proper archiving, organization and cleaning of HR data in the systems;
• Support in the preparation of holiday accruals per trimester;
• Assist in Geneva payroll preparation including collecting documents related to variable pay elements.

3.       General and global HR support

• Participate in the review of work processes and procedures, forms, documents and internal tools;
• Contribute to the elaboration of the HR news/HR internal communication;

• Support the provision of data and preparation of documents for audits;
• Prepare the timesheets for Executives;
• Assist with the processing of HR related invoices;
• Assist with the insurances forms and calculations.

Qualifications and professional skills:

• Degree or certificate in HR management; or degree in business administration and willingness to learn;
• At least 1 years’ experience in supporting HR management and HR data, preferably in a multicultural environment, (experience in recruitment or learning & development a plus);
• Excellent command of English and French;
• Proven experience with HRIS systems (e.g. Hubdrive would be a plus);
• Outstanding knowledge of MS Office;
• Good understanding of HR theories and good practices, and commitment to continuous learning;
• Detail-oriented, organised and conscientious;
• Capable of multi-tasking and of meeting tight deadlines;
• Customer-focused, with a great sense of team spirit;
• Discretion in the management of sensitive information.

Interpersonal skills needed for the position:

• People oriented, with strong interpersonal skills and a genuine interest in the well-being of employees;
• Open minded and willingness to provide real support in a fast paced-environment;
• Cultural sensitivity: awareness and respect of differences, with an inclusive approach;
• Team player;
• Good communication skills.

To apply, please send your CV and a motivation letter in a single PDF file to hrgeneva@hdcentre.org by 24 Mars 2024. Please include “HR Associate” in the subject line of your email.

HD promotes equal opportunities in employment. For more information, please visit: www.hdcentre.org.